Job Description
Scope of Work: The Admin and HR Executive is responsible for supporting human resource functions and administrative operations. This role includes assisting with payroll preparation, maintaining employee records, supporting recruitment processes, and ensuring smooth office operations. The individual will also assist in creating a positive work environment, handling employee queries, and ensuring HR and administrative functions run efficiently. The role requires strong organizational, communication, and IT skills, as well as the ability to assist with payroll-related tasks.

Place of Employment: The Brewhouse in Mriehel (Office-based; remote work may be allowed upon agreement with CEO)

Work Hours: This position generally follows standard office hours with some flexibility as required.

Main Responsibilities:
Human Resources Responsibilities:

• Assist in the recruitment process, including posting job advertisements, scheduling interviews, and coordinating new hire onboarding.
• Maintain and update employee records, ensuring all information is accurate and compliant with relevant laws.
• Assist in payroll preparation by verifying attendance, time records, and other data.
• Support the HR team with employee benefits administration and answering employee queries about HR policies.
• Coordinate and track employee training sessions, workshops, and development programs.
• Monitor employee leave balances and assist in managing the leave application process.
• Maintain employee performance records, supporting performance reviews and appraisals.
• Foster a positive work culture and assist with employee engagement activities.Administrative Responsibilities:

• Oversee daily office operations and ensure the office environment is conducive to productivity.

• Manage office correspondence, including handling phone calls, emails, and official documents.
• Organize and schedule meetings, appointments, and HR-related events.
• Ensure proper maintenance of office supplies, inventory, and manage procurement when needed.
• Support the HR team in managing office space, equipment, and employee facilities.
• Maintain both digital and physical filing systems for employee and HR records.
• Assist in organizing company-wide meetings and events.
• Ensure the confidentiality and security of sensitive information.
• Assist with client problem solving situations and address any client needs in a professional manner.Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field. A Bachelor’s degree in any field and a diploma (Level 5) in employment law and HR is also accepted.
• 1-2 years of experience in HR administration or office management, preferably in a similar role.
• Basic understanding of HR functions, payroll preparation, and employee relations.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and HR management systems.
• Strong organizational skills and the ability to manage multiple tasks at once.
• Excellent verbal and written communication skills in English and Maltese languages.
• Attention to detail and ability to maintain accuracy in all tasks.
• Ability to handle confidential information with discretion.
• Ability to adapt to evolving business needs and work independently.
• Being in possession of a drivers license B is considered an asset.Key Attributes & Competencies:

• Professional and approachable demeanour.
• Strong problem-solving and critical-thinking abilities.
• Detail-oriented with excellent organizational skills.
• Effective team player who can also work independently.
• Strong communication and interpersonal skills.
• Ability to manage time efficiently and meet deadlines.

Remarks:

• The duties and responsibilities outlined in this job description are not exhaustive and may be adjusted as necessary.
• The role requires flexibility and adaptability to evolving business needs.
• Any contract modifications require prior written approval from the HR Manager